How to Make Asset & Inventory Tags with QR Codes from a Spreadsheet

Asset tags are used to track fixed assets like laptops, monitors, and furniture.

1. Prepare Data

Columns:

• Asset ID (Unique identifier, e.g., "AST-1004")
• Purchase Date
• Department
• Service Contact (Optional)

2. Template Selection

Asset tags are usually small and durable.

• Material: Polyester or Silver Foil (needs Laser printer).
• Size: Small rectangle (1.75" x 0.5" or similar).

3. Design Strategy

• QR Code: Primary element.
  • Bind to Asset ID or a lookup URL (e.g., https://inventory.myco.com/view/{{Asset ID}}).
• Human Readable ID: Always print the {{Asset ID}} text below the code in case the scan fails.
• Company Logo: Small, usually mono-color to save space.
• "Property of...": Static text block indicating ownership.

4. Durability Tip

If printing on paper labels, cover the label with clear packing tape after applying it to protect it from abrasion and spills.